OT – Best Format for Scanned E-mail Attachments

[TemekuT]

Can any techies out there post their input as to the best method for saving e-mail attachments? I just tried to scan and send a 1 page document as a tif file to the recipient’s Verizon account and it was bounced back due to the file exceeding Verizon’s maximum. I seem only to be able to scan and save documents in bitmap, tif, and tif compressed. Of those 3 options, which is the best? Which e-mail services allow the recipient to receive the largest attachments? How do you know if the attachment is too large for a given e-mail service? Which Adobe product allows you to save documents as a PDF file and how much does that cost? Would I have better success with the Adobe product?

…technologically challenged and appreciative of any input…

[Coronita]

[quote=TemekuT]Can any techies out there post their input as to the best method for saving e-mail attachments? I just tried to scan and send a 1 page document as a tif file to the recipient’s Verizon account and it was bounced back due to the file exceeding Verizon’s maximum. I seem only to be able to scan and save documents in bitmap, tif, and tif compressed. Of those 3 options, which is the best? Which e-mail services allow the recipient to receive the largest attachments? How do you know if the attachment is too large for a given e-mail service? Which Adobe product allows you to save documents as a PDF file and how much does that cost? Would I have better success with the Adobe product?

…technologically challenged and appreciative of any input…[/quote]

If it’s truely 1 page, you should save the image file as jpg. bitmap is definitely porky, ditto with tiff. Also, you can lower your scan resolution if you’re scanning a document. your scanner might default to something like 1200×1200, but for docs, you only probably need something like 300×300. Also, if you don’t care about color, make it grayscale or b&w.

If you need to send multiple scans in a document you have a few options, trading off convenience versus cost.

1) Adobe Acrobat allows you scan multiple pages directly into a PDF. Once in a PDF most people can open and print that file. Cost of Adobe Acrobat is not cheap. Though you might be able to get an educational version if you are still a student..

2)If you have the MSWord 2007, you could first scan multiple images as separate image files..Then you can manually copy and paste the image directly into your word document and save it as msword. The latest word allows you to save the entire document as a PDF file. Make sure you keep both the pdf and the word document, because you won’t be able re-edit the PDF directly from MSWord. And older version of MSWord doesn’t have the save as pdf option i think.

3)If you don’t have MSWord2007. All is not lost. Download openoffice (from sun)..It’s opensource.
http://www.openoffice.org/

If you have an older version of MSWord, you first can do #2 and save the doc as a MSWord document. Then you can reopen the document in openoffice and save as pdf.

If you don’t have MSWord, you can skip #2 and copy and paste your images directly into a openoffice document and save as PDF (make sure you keep the openoffice document so you can re-edit if need to)

Option #1 is the easiest and most costly
Option #3 is the cheapest, and most cumbersome.

If the document still ends up being big, you should run a compression program to compress the document (Like Winzip, or WinRar) Or on a windoze box, you can probably just right mouse click and click the compress option.

I’d try to keep the doc under 5mb.. If it goes over 5mb, you’re better off creating a google account, posting the document to google docs, and have the person download it from you. The other option is to split up the zip file into a multi-part zip..But since you said you are technology challenged, I wouldn’t go that route.

[Coronita]

[quote=TemekuT]Can any techies out there post their input as to the best method for saving e-mail attachments? I just tried to scan and send a 1 page document as a tif file to the recipient’s Verizon account and it was bounced back due to the file exceeding Verizon’s maximum. I seem only to be able to scan and save documents in bitmap, tif, and tif compressed. Of those 3 options, which is the best? Which e-mail services allow the recipient to receive the largest attachments? How do you know if the attachment is too large for a given e-mail service? Which Adobe product allows you to save documents as a PDF file and how much does that cost? Would I have better success with the Adobe product?

…technologically challenged and appreciative of any input…[/quote]

If it’s truely 1 page, you should save the image file as jpg. bitmap is definitely porky, ditto with tiff. Also, you can lower your scan resolution if you’re scanning a document. your scanner might default to something like 1200×1200, but for docs, you only probably need something like 300×300. Also, if you don’t care about color, make it grayscale or b&w.

If you need to send multiple scans in a document you have a few options, trading off convenience versus cost.

1) Adobe Acrobat allows you scan multiple pages directly into a PDF. Once in a PDF most people can open and print that file. Cost of Adobe Acrobat is not cheap. Though you might be able to get an educational version if you are still a student..

2)If you have the MSWord 2007, you could first scan multiple images as separate image files..Then you can manually copy and paste the image directly into your word document and save it as msword. The latest word allows you to save the entire document as a PDF file. Make sure you keep both the pdf and the word document, because you won’t be able re-edit the PDF directly from MSWord. And older version of MSWord doesn’t have the save as pdf option i think.

3)If you don’t have MSWord2007. All is not lost. Download openoffice (from sun)..It’s opensource.
http://www.openoffice.org/

If you have an older version of MSWord, you first can do #2 and save the doc as a MSWord document. Then you can reopen the document in openoffice and save as pdf.

If you don’t have MSWord, you can skip #2 and copy and paste your images directly into a openoffice document and save as PDF (make sure you keep the openoffice document so you can re-edit if need to)

Option #1 is the easiest and most costly
Option #3 is the cheapest, and most cumbersome.

If the document still ends up being big, you should run a compression program to compress the document (Like Winzip, or WinRar) Or on a windoze box, you can probably just right mouse click and click the compress option.

I’d try to keep the doc under 5mb.. If it goes over 5mb, you’re better off creating a google account, posting the document to google docs, and have the person download it from you. The other option is to split up the zip file into a multi-part zip..But since you said you are technology challenged, I wouldn’t go that route.

[Coronita]

[quote=TemekuT]Can any techies out there post their input as to the best method for saving e-mail attachments? I just tried to scan and send a 1 page document as a tif file to the recipient’s Verizon account and it was bounced back due to the file exceeding Verizon’s maximum. I seem only to be able to scan and save documents in bitmap, tif, and tif compressed. Of those 3 options, which is the best? Which e-mail services allow the recipient to receive the largest attachments? How do you know if the attachment is too large for a given e-mail service? Which Adobe product allows you to save documents as a PDF file and how much does that cost? Would I have better success with the Adobe product?

…technologically challenged and appreciative of any input…[/quote]

If it’s truely 1 page, you should save the image file as jpg. bitmap is definitely porky, ditto with tiff. Also, you can lower your scan resolution if you’re scanning a document. your scanner might default to something like 1200×1200, but for docs, you only probably need something like 300×300. Also, if you don’t care about color, make it grayscale or b&w.

If you need to send multiple scans in a document you have a few options, trading off convenience versus cost.

1) Adobe Acrobat allows you scan multiple pages directly into a PDF. Once in a PDF most people can open and print that file. Cost of Adobe Acrobat is not cheap. Though you might be able to get an educational version if you are still a student..

2)If you have the MSWord 2007, you could first scan multiple images as separate image files..Then you can manually copy and paste the image directly into your word document and save it as msword. The latest word allows you to save the entire document as a PDF file. Make sure you keep both the pdf and the word document, because you won’t be able re-edit the PDF directly from MSWord. And older version of MSWord doesn’t have the save as pdf option i think.

3)If you don’t have MSWord2007. All is not lost. Download openoffice (from sun)..It’s opensource.
http://www.openoffice.org/

If you have an older version of MSWord, you first can do #2 and save the doc as a MSWord document. Then you can reopen the document in openoffice and save as pdf.

If you don’t have MSWord, you can skip #2 and copy and paste your images directly into a openoffice document and save as PDF (make sure you keep the openoffice document so you can re-edit if need to)

Option #1 is the easiest and most costly
Option #3 is the cheapest, and most cumbersome.

If the document still ends up being big, you should run a compression program to compress the document (Like Winzip, or WinRar) Or on a windoze box, you can probably just right mouse click and click the compress option.

I’d try to keep the doc under 5mb.. If it goes over 5mb, you’re better off creating a google account, posting the document to google docs, and have the person download it from you. The other option is to split up the zip file into a multi-part zip..But since you said you are technology challenged, I wouldn’t go that route.

[Coronita]

[quote=TemekuT]Can any techies out there post their input as to the best method for saving e-mail attachments? I just tried to scan and send a 1 page document as a tif file to the recipient’s Verizon account and it was bounced back due to the file exceeding Verizon’s maximum. I seem only to be able to scan and save documents in bitmap, tif, and tif compressed. Of those 3 options, which is the best? Which e-mail services allow the recipient to receive the largest attachments? How do you know if the attachment is too large for a given e-mail service? Which Adobe product allows you to save documents as a PDF file and how much does that cost? Would I have better success with the Adobe product?

…technologically challenged and appreciative of any input…[/quote]

If it’s truely 1 page, you should save the image file as jpg. bitmap is definitely porky, ditto with tiff. Also, you can lower your scan resolution if you’re scanning a document. your scanner might default to something like 1200×1200, but for docs, you only probably need something like 300×300. Also, if you don’t care about color, make it grayscale or b&w.

If you need to send multiple scans in a document you have a few options, trading off convenience versus cost.

1) Adobe Acrobat allows you scan multiple pages directly into a PDF. Once in a PDF most people can open and print that file. Cost of Adobe Acrobat is not cheap. Though you might be able to get an educational version if you are still a student..

2)If you have the MSWord 2007, you could first scan multiple images as separate image files..Then you can manually copy and paste the image directly into your word document and save it as msword. The latest word allows you to save the entire document as a PDF file. Make sure you keep both the pdf and the word document, because you won’t be able re-edit the PDF directly from MSWord. And older version of MSWord doesn’t have the save as pdf option i think.

3)If you don’t have MSWord2007. All is not lost. Download openoffice (from sun)..It’s opensource.
http://www.openoffice.org/

If you have an older version of MSWord, you first can do #2 and save the doc as a MSWord document. Then you can reopen the document in openoffice and save as pdf.

If you don’t have MSWord, you can skip #2 and copy and paste your images directly into a openoffice document and save as PDF (make sure you keep the openoffice document so you can re-edit if need to)

Option #1 is the easiest and most costly
Option #3 is the cheapest, and most cumbersome.

If the document still ends up being big, you should run a compression program to compress the document (Like Winzip, or WinRar) Or on a windoze box, you can probably just right mouse click and click the compress option.

I’d try to keep the doc under 5mb.. If it goes over 5mb, you’re better off creating a google account, posting the document to google docs, and have the person download it from you. The other option is to split up the zip file into a multi-part zip..But since you said you are technology challenged, I wouldn’t go that route.

[Coronita]

[quote=TemekuT]Can any techies out there post their input as to the best method for saving e-mail attachments? I just tried to scan and send a 1 page document as a tif file to the recipient’s Verizon account and it was bounced back due to the file exceeding Verizon’s maximum. I seem only to be able to scan and save documents in bitmap, tif, and tif compressed. Of those 3 options, which is the best? Which e-mail services allow the recipient to receive the largest attachments? How do you know if the attachment is too large for a given e-mail service? Which Adobe product allows you to save documents as a PDF file and how much does that cost? Would I have better success with the Adobe product?

…technologically challenged and appreciative of any input…[/quote]

If it’s truely 1 page, you should save the image file as jpg. bitmap is definitely porky, ditto with tiff. Also, you can lower your scan resolution if you’re scanning a document. your scanner might default to something like 1200×1200, but for docs, you only probably need something like 300×300. Also, if you don’t care about color, make it grayscale or b&w.

If you need to send multiple scans in a document you have a few options, trading off convenience versus cost.

1) Adobe Acrobat allows you scan multiple pages directly into a PDF. Once in a PDF most people can open and print that file. Cost of Adobe Acrobat is not cheap. Though you might be able to get an educational version if you are still a student..

2)If you have the MSWord 2007, you could first scan multiple images as separate image files..Then you can manually copy and paste the image directly into your word document and save it as msword. The latest word allows you to save the entire document as a PDF file. Make sure you keep both the pdf and the word document, because you won’t be able re-edit the PDF directly from MSWord. And older version of MSWord doesn’t have the save as pdf option i think.

3)If you don’t have MSWord2007. All is not lost. Download openoffice (from sun)..It’s opensource.
http://www.openoffice.org/

If you have an older version of MSWord, you first can do #2 and save the doc as a MSWord document. Then you can reopen the document in openoffice and save as pdf.

If you don’t have MSWord, you can skip #2 and copy and paste your images directly into a openoffice document and save as PDF (make sure you keep the openoffice document so you can re-edit if need to)

Option #1 is the easiest and most costly
Option #3 is the cheapest, and most cumbersome.

If the document still ends up being big, you should run a compression program to compress the document (Like Winzip, or WinRar) Or on a windoze box, you can probably just right mouse click and click the compress option.

I’d try to keep the doc under 5mb.. If it goes over 5mb, you’re better off creating a google account, posting the document to google docs, and have the person download it from you. The other option is to split up the zip file into a multi-part zip..But since you said you are technology challenged, I wouldn’t go that route.

[blahblahblah]

PDF is the way to go. Macs come out-of-the-box with the ability to create PDF files. So scan it to a TIFF or JPG, then print to PDF and email that.

[blahblahblah]

PDF is the way to go. Macs come out-of-the-box with the ability to create PDF files. So scan it to a TIFF or JPG, then print to PDF and email that.

[blahblahblah]

PDF is the way to go. Macs come out-of-the-box with the ability to create PDF files. So scan it to a TIFF or JPG, then print to PDF and email that.

[blahblahblah]

PDF is the way to go. Macs come out-of-the-box with the ability to create PDF files. So scan it to a TIFF or JPG, then print to PDF and email that.

[blahblahblah]

PDF is the way to go. Macs come out-of-the-box with the ability to create PDF files. So scan it to a TIFF or JPG, then print to PDF and email that.

[TemekuT]

Flu, that was a great explanation! Thanks. Any comments about the allowed file size for the various e-mail services?

[TemekuT]

Flu, that was a great explanation! Thanks. Any comments about the allowed file size for the various e-mail services?

[TemekuT]

Flu, that was a great explanation! Thanks. Any comments about the allowed file size for the various e-mail services?

[TemekuT]

Flu, that was a great explanation! Thanks. Any comments about the allowed file size for the various e-mail services?

[Author]

Posts